About
A general administrator's job is mostly clerical. Typically, the role entails aiding a manager in managing efficiently. Filing, taking phone calls, responding to emails, scheduling meetings, and other office chores are examples of duties.
Process
Phase 1: Understand your company's needs. (Requirement Gathering)
We understand the job requirement from the client in details
1. Learn and understand your company’s structure and business approach
2. Define your needs (job description) and clear guidelines for our candidate search
3. Determine at when and how you wish to be updated
4. Set Time to Fill/Time to Hire schedule
Phase 2: Candidate Search.
The appropriate candidates from our database of job seekers and other sources
are searched
1. Extensive talent pool database
2. Network and referrals
3. Professional platforms
4. Specialized job groups
Phase 3: Candidate Selection & Initial Interview.
Line-up
1. Applicants are selected based on experience & portfolio
2. Interview schedule is set
3. Ranking through a tailor-made assessment grid
4. Initial report/ update
Phase 4: Qualities and Skills Evaluation
Face to Face Interviews & after interview assessment
1. Evaluation of skills
2. Evaluation of work ethics
3. Evaluation of attitude and temperament
4. Good-fit assessment
5. Final report/ update
Phase 5: Candidate Endorsement & Client Interview
1. Interview is set as per the availability of both client and candidate
2. ACE facilitates and takes note of client input and feedback
Phase 6: Final Selection & Job Offer
Client selects the appropriate candidate and gives joining date
1. ACE supports you with compensation package negotiation
2. ACE facilitates onboarding process
Service
General Tasks
• Coordinate office activities and operations to secure efficiency and compliance to company policies
• Supervise administrative staff and divide responsibilities to ensure performance
• Manage agendas/travel arrangements/appointments etc. for the upper management
• Manage phone calls and correspondence (e-mail, letters, packages etc.)
• Support budgeting and bookkeeping procedures
• Create and update records and databases with personnel, financial and other data
• Track stocks of office supplies and place orders when necessary
• Submit timely reports and prepare presentations/proposals as assigned
• Assist colleagues whenever necessary
Specific Tasks
• Answering incoming calls; taking messages and re-directing calls as required
• Dealing with email enquiries
• Taking minutes
• Diary management and arranging appointments, booking meeting rooms and conference facilities
• Data entry (sales figures, property listings etc.)
• General office management such as ordering stationary
• Organizing travel and accommodation for staff and customers
• Arranging both internal and external events
• Possibly maintaining the company social media accounts
• Providing administration support to Sales Reps, Property Managers and Senior Management
• To plan, organize, and administer the activities of his/her department, office, or division efficiently.
• To keep informed of new developments relating to his/her function and to maintain a creative and experimental attitude toward change, in order to continuously improve the operation of his/her area of responsibility.
• To recommend the organizational structure and staffing that complement his/her area of responsibility.
• To interview and recommend to the president personnel for hire.
• To establish and maintain an organizational climate that encourages the development, retention, and a high level of morale among personnel.
• Keep his/her immediate supervisor informed of activities of the unit, particularly of major or unusual developments, and seeking his/her advice and counsel.
• To promote an integrated effort in the administration of the college by cooperating with other administrators and staff and coordinating his/her activities with theirs when such action is indicated.
• To maintain effective relations with faculty, students, and community, and other educational institutions and to interpret college policies and programs accurately and constructively.
• To recommend the budget for his/her department, office, or division and, within limitations established by the board or President, to administer his/her budget.
• To serve on committees and councils as directed by board policies and procedures or by his/her immediate supervisor or the President.
• To provide information and reports to the board at the request of the President.
• To perform any other duties assigned or delegated by his/her immediate supervisor.